If your clients are on holiday, why not sort out your legal admin?
I’ve noticed that we’re currently in that odd, “between bank holidays” quiet period. The financial year has ended, and many clients are still on holiday. Realistically, business probably isn’t going to pick up dramatically until early May.
In all honesty, I like this time of the year. Like in August, it’s nice to be able to sort out those time-consuming, but necessary, administrative tasks. You know what I mean – clearing your desk of paperwork, sorting out your email in-box, and updating your client contacts list.
As Rocket Lawyers’ in-house legal advisor, I also know there’s lots of legal paperwork I need to get on top of. We’ve recently recruited some new employees, so they need employment contracts now they’ve accepted our offer to work with them. We’re also about to expand into new premises, so we need to get our workplace health and safety policies in order. And my boss is keen to hire a consultant to help us develop our business, so I’ll need to prepare a confidentiality agreement.
OK, you’ve rumbled me. I’m telling a story, which explains the range of services Rocket Lawyer UK has to offer, if you become a member. But my point is still valid: all businesses, whatever their size, need to keep their legal paperwork up-to-date – it’s just not something they can avoid for very long. And April’s the perfect time of the year to get this all sorted.
Take the two of the scenarios I mentioned above. Did you know that, if you don’t provide new employees a written statement about their key terms and conditions within two months you can, in theory, be fined £450 by an Employment Tribunal? Or that, if you don’t get correct health and safety procedures in place, the Health and Safety Executive can charge you for any investigation they launch. Ouch!
In that context, Rocket Lawyer’s business membership service, which allows you to draw up each of these key documents online – and many more besides – for an monthly fee of £25 is an absolute bargain.
So, if I’ve inspired – or scared – you into carrying out a legal spring clean, here’s a suggested plan of action. Firstly, take some time to read our free legal guides for running your business – you can find a full list here. Then, decide which of our business documents documents you need to work through – most take around 20 minutes to complete. And, if you get stuck, members can connect with Rocket Lawyer’s On-Call lawyers. You can find someone who is local, and who also specialises in the legal topic you need help with here.
Thankfully, your whole legal spring clean process shouldn’t take too long – ideally, it’ll all be complete well before your clients start returning your messages. Better still, you’ll have a nice warm glow that you’ve “achieved” something that’s important to your business during this quiet period. And, let’s face, you wouldn’t get that warm glow of achievement if you’ve spend most of the month getting into pointless discussions on random online forums, or playing Solitaire – would you?